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Company Secretarial Services in Mumbai for Private Companies

A private limited company in Mumbai carries a steady calendar of board meetings, registers and filings with the Registrar of Companies in Mumbai, and a missed form brings additional fees and notices. HSAG Consulting, headquartered in Ghatkopar West, provides company secretarial services in Mumbai to private limited companies. The secretarial team handles annual ROC filings, board and shareholder meetings, and share transfers and FEMA filings, aiming for filings made on time, registers kept current and records ready for due diligence.

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HSAG Consulting company secretarial services in Mumbai: closed minute book on an empty boardroom table

Our Company Secretarial Services

Six areas of company law work for private limited companies, drawn from HSAG Consulting's company and corporate services pages.

Annual ROC Filings

Financial statements in Form AOC-4 within 30 days of the AGM and the annual return in Form MGT-7 or MGT-7A within 60 days of the AGM, prepared and filed with the Registrar of Companies, with the AGM notice and papers prepared to match.

View Company Services

Board and Shareholder Meetings

Notices, agendas, minutes and resolutions for board and general meetings under the Companies Act, 2013, with statutory registers maintained and updated after each meeting and filings such as MGT-14 made where a resolution needs one.

See Secretarial Support

Share Issues and Transfers

Allotments, transfers and changes in shareholding documented end to end, with Form PAS-3 for allotments and the register of members updated, so the cap table and the statutory records agree.

See Fundraising CFO Support

FEMA and RBI Filings

Filings for foreign investment received or made, including FC-GPR within 30 days of issuing shares to a foreign investor, filings on external commercial borrowings and the annual FLA return to the Reserve Bank of India.

View FEMA Compliance

Entity Formation and Structuring

Advice on the right structure and incorporation of companies, LLPs, joint ventures, subsidiaries and foreign offices, with the first board meeting held within 30 days of incorporation under section 173(1) of the Companies Act, 2013.

Explore Entity Formation

Closure and Winding Up

Legal, operational and financial closure of a company, including liquidation under the Insolvency and Bankruptcy Code, 2016, with every pending filing and record completed before the company is finally dissolved.

Explore Closure Support

HSAG Consulting company secretarial services in Mumbai: fountain pen beside a blank signature line

How Our Company Secretary Team in Mumbai Works in 5 Steps

Compliance review in Mumbai

The engagement starts at the Ghatkopar West office in Mumbai or online with a review of the company's master data on the MCA portal, past filings, statutory registers, minutes and share records. Gaps and overdue forms are listed in writing.

Compliance calendar

A calendar is built for the financial year: board meetings, the AGM, annual ROC filings, director KYC in the years it falls due, any FEMA returns and event-based forms. Each item carries its legal due date, the documents the company must supply and the person responsible for them.

Meetings and records

The team drafts notices, agendas, resolutions and minutes for each board and general meeting, and updates the statutory registers afterwards, so that every decision taken by the company is recorded in the form the law requires and can be produced on request.

Filings with the Registrar

Forms are prepared from the approved documents, signed digitally by a director, with a practising professional's certificate where a form requires one, then filed on the MCA portal. Receipts and challans are saved to the company's records, and any Registrar query is taken up with the company.

Annual close for Mumbai companies

For a private limited company in Mumbai, each year closes with a compliance file: the filed annual return and financial statements, the minutes book, updated statutory registers, copies of event-based forms filed and a dated calendar for the next financial year.

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In-house or outsourced

When to Outsource Company Secretarial Work, and When Not

A private limited company with a whole-time company secretary on its payroll may only need outside help for FEMA filings, a share issue or a closure. A private company with paid-up share capital of ₹10 crore or more must have a whole-time company secretary under Rule 8A of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014. Smaller companies usually rely on an outside firm or a practising company secretary to keep the calendar. An outside firm adds value when filings span company law, FEMA and tax, when shareholding changes often, or when an investor's due diligence is coming. A company with very few events in a year may find a single practitioner enough.

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HSAG Consulting company secretarial services in Mumbai: one register before a cabinet of statutory registers

Why HSAG Consulting

Why Choose HSAG Consulting for Company Secretarial Services in Mumbai?

All-in-One Compliance Partner

ROC filings, board meetings, share transfers and FEMA filings are all handled by one secretarial team.

We Track Your Deadlines, Not You

A full-year compliance calendar, with reminders before every board meeting, AGM and filing.

Global Reach Through IR Global

As IR Global's exclusive Corporate Services member for India, HSAG Consulting connects your group with trusted advisors in other countries.

About HSAG Consulting

A founder-led professional services firm since 2000

HSAG Consulting is a founder-led professional services firm with a legacy spanning over 25 years. Since 2000, we have helped businesses navigate complexity and achieve sustainable growth through integrated financial, compliance and advisory solutions. With offices in Mumbai, Delhi, Bengaluru and Dubai, our services include accounting and bookkeeping, audit and assurance, taxation, corporate finance, virtual CFO, payroll, staffing, fund accounting and M&A advisory. Led by founder Haaren C. Sanghvi, we combine professional expertise with strategic insights to help businesses make informed decisions and strengthen operations. As an exclusive IR Global member for Corporate Services in India, we connect local expertise with a global professional network. Our Great Place to Work certification reflects our commitment to a collaborative and inclusive workplace culture. At HSAG Consulting, we build lasting partnerships through experience, integrity and a commitment to business growth.

Since 200025+ years of professional expertise
4 Office LocationsMumbai · Delhi · Bengaluru · Dubai
End-to-End Business SolutionsFrom accounting and taxation to strategic and deal advisory

Company Secretarial Services in Mumbai FAQs

What are company secretarial services?

Company secretarial services keep a company compliant with company law: board and general meetings with their minutes, statutory registers, filings with the Registrar of Companies and related FEMA filings. The aim is a complete legal record of every decision, kept current through the year.

Who provides company secretarial services for a private limited company in Mumbai?

HSAG Consulting is one provider of company secretarial services for a private limited company in Mumbai, from its Ghatkopar West head office. Other options are practising company secretaries, company secretary firms in Mumbai and the corporate services teams of firms such as MBG Corporate Services. Check the team's experience with your filings, FEMA coverage and who tracks the compliance calendar.

Does a private limited company need a practising company secretary in Mumbai?

Not for every task. A director and the company secretary sign the annual return, or a company secretary in practice where the company has none; a small company may have a director sign. MGT-8 certification by a company secretary in practice applies at ₹10 crore paid-up or ₹50 crore turnover, and a secretarial audit (MR-3) mainly at ₹100 crore of loans from banks or public financial institutions.

What is secretarial compliance for a private limited company?

It covers the yearly company law duties. The board meets at least four times a year, no more than 120 days apart, or a small company once in each half of the calendar year, at least 90 days apart. The AGM falls within six months of the financial year end (nine months for the first AGM), with Registrar filings and registers kept current.

What happens if a private company misses an ROC filing?

A late form attracts additional fees that grow with the delay. Continued defaults can bring penalties on the company and its officers, and director disqualification once financial statements or annual returns go unfiled for three continuous financial years. A company that has not carried on business for two financial years, and has not applied for dormant status, can be struck off under section 248.

Do company secretarial services cover FEMA filings?

They often do, since FEMA filings sit alongside company records. Beyond reporting a share issue, a transfer of shares between a resident and a non-resident holding them on a repatriation basis is reported in Form FC-TRS within 60 days of the transfer or the receipt of funds, whichever is earlier, and the resident party files it. Check the provider covers these filings.

What decides the cost of company secretarial services?

The cost depends on the number of meetings and events in the year, share issues or transfers, foreign investment and FEMA filings, any overdue forms to regularise, and whether registers need to be rebuilt. The engagement terms follow the first compliance review, case by case.

Speak to the Secretarial Team in Mumbai

Book a consultation and the team will review where your company's filings stand.

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Book a Consultation on Company Secretarial Services in Mumbai

Leave your name and email, and the HSAG Consulting secretarial team in Mumbai will contact you to ask about your company, its filing history and any events planned this year, and to agree the scope of the work.

info@hsag.in

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